When you are logged into Zoom with your LU account, you have the same privileges in the program as your teachers. For example, you can create your own indefinite meetings in Zoom with up to 300 users: even with people who are not authenticated users at LU. You can create meetings via the website, the client or the app, but we recommend that you use the website.

The website

Go to lu-se.zoom.us, log in to your account and click on 'Schedule a Meeting'. When creating your meeting, you will be taken to a page where you can adjust the settings for your upcoming meeting.

Picture showing how to schedule a meeting

1. Topic

Here you can give your meeting a title to help make the invitation clean when you send it out, for example "Group Meeting for our Canvas Course."

2. Scheduling Your Meeting

When you make a meeting that you want to be recurring or open, check the box next to 'Recurring meeting' (2) and select 'No fixed time' in the menu (3). Opting for recurring meetings can be an advantage as you do not have to create a new meeting with your preferred settings every time you have a group work task, for example. Rather, selecting this option means that you can start this meeting whenever you want. If you have a group task which is always scheduled on the same day and time each week, however, you may find it more useful to set the time and date of your meeting.

4. Meeting ID

Choose 'Generate Automatically' on the Meeting ID to make your meeting safer.

5. Passcode

You can enable a passcode that members will have to input to be granted access to your meeting. Do not forget to send this passcode out with your meeting's invitation!

6. Waiting room

If you choose to enable the waiting room, participants will have to wait until you manually grant them access to the meeting.

7. LU-authentication

If this setting is enabled, only people who have logged in to their LU account as authorized users can join your meeting. This setting is good to have on as long as all of your participants have LU-accounts. (ie. this setting is not useful in cross-university workshops).

8. Video settings

As you participants enter the meeting, you can decide whether or not they do so with or without their cameras turned on. It is polite to opt for the video to be turned off and the microphone muted when people join your meeting- so that they may turn them on when they are ready.

9. Meeting settings

Here you can make adjustments to other meeting settings, for example, mute participants upon entry.

Picture showing how to schedule a meeting

Starting Your Meeting and Inviting Others

If you go to 'Meetings' and choose the meeting you wish to access, you will find an overview of your meeting. When you want to start a meeting, click on the button 'Start This Meeting'. If you would like to invite someone to your meeting, copy the link listed underneath 'Invite Link'. From here, you can also see the meeting ID. Remember: if you have enabled a password on your meeting, you must send this password together with your meeting invitation/ID.

Picture showing how to schedule a meeting

The Client

When you click on 'New Meeting' a new meeting will be automatically created with present settings. This is a useful way to quickly make a new meeting with Zoom.

Picture showing how to start a meeting

By clicking the green shield in the upper left corned you will be able to access general information about the meeting such as meeting ID. By clicking on 'Copy Link' you will copy the invitation link to your clipboard, and you will then be able to paste the link in, for example, an email to your intended guests.

Picture showing how to invite to a meeting

The App

By clicking 'New Meeting' a new meeting will be created automatically. This is the fastest way to create a meeting if you do not need to share your screen or use other more advanced functions. By clicking the green shield that is located at the top you will be able to access general information about the meeting such as meeting ID. By copying the invitation link you can send it to people you want entering your meeting.

Picture showing how to start a meeting on your phone